The Artistic Operations Manager is responsible for coordinating the efforts of the artistic and production staff as well as logistical support for rehearsals and performances of Seattle Men’s Chorus and Seattle Women’s Chorus. The position includes a broad range of rehearsal, performance, and administrative duties.
The Artistic Operations Manager reports to and is supervised by the Artistic Director. The Artistic Operations Manager works closely with and supports the efforts of the artistic staff.
- Strong planning and organizing skills; attention to detail; ability to multi-task
- Ability to work independently; set and meet deadlines
- Great communication skills; ability to coordinate messaging and details between artistic, singers/volunteers, production and administrative staff
- Genuine enjoyment of people and desire to help solve issues – “people person”
- “Social finesse” – the ability to actively listen and positively influence the behavior of others
- Ability to enforce and reinforce common rules in a caring and respectful way
- Comfortable working with people of varying personalities, backgrounds, sexual orientations, and gender identities
- Flexibility to work evenings and weekends as needed
- Bachelor’s degree in music (preferable) or other performing arts discipline; performing arts work experience
- Experience working with large groups and/or volunteers; leadership and/or supervisory experience highly desirable
- Strong computer literacy, with experience/fluency in Windows, Outlook, Word, and Excel. Experience with database applications highly desirable
Duties & Responsibilities
- Coordinate the season performance schedule and review artistic contracts/agreements for appropriate signatures
- Work closely with Artistic and Executive Directors to ensure that season dates are set and budgeted appropriately
- Act as the primary liaison between the choruses and the performance venues.
- Coordinate the contracting and scheduling of all guest artists
- Act as the official liaison for all visiting or local guest artists and coordinate travel and lodging when necessary
- Work with the AD to ensure that all music licensing is complete throughout the performance season.
- Paying all licensing fees through Tresona or direct payment to arranger
- Follow up with arrangers to make sure that music is available by print deadlines
- Downloading and printing all music licensed through Tresona, including band charts
- Ordering, tracking, and dissemination of all musical scores
- Coordinate singer communications
- Manage the singer audition process
- Coordinate with the AD, rehearsal manager, and accompanists on audition dates and times based on the performance calendar
- Keep details on the audition page on the chorus website current
- Negotiate and arrange for rehearsal space for the organization’s performing groups; act as primary liaison with rehearsal venue staff
- Attend rehearsal and performance events, serving as a resource to singers and staff
- Oversee attendance tracking and maintenance of member records via electronic tracking system and member database
- Act as a primary contact for singers, troubleshooting questions and concerns in person, by phone and by email
- Manage backstage credentials (lists) for all performances
- Facilitate smooth operation of backstage spaces at all performances, directing and assisting singers and volunteers
- Facilitate logistics for out-of-town trips and performances
- Oversee the new member orientation and author all member onboarding materials
- Oversee the planning of annual Retreats
- Coordinate all contracts and deposits with the hotel
- Manage the retreat committee by communicating budget, timeline, etc
- Manage the online registration and processing all registrations
- Manage the Member Assistance Program application process for retreat
- Attend staff and manager meetings, plus committee and task force meetings as requested
EQUAL EMPLOYMENT POLICY
Flying House Productions (Seattle Men’s Chorus/Seattle Women’s Chorus) is an equal opportunity employer. In support of our mission, we are committed to creating a diverse community of singers, volunteers, and staff dedicated to the fundamental principles of equal opportunity and treatment in engagement and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. We encourage applications from individuals whose differing backgrounds, beliefs, ideas, and life experiences will further enrich the diversity of our community.
Our voices transform society through innovative and entertaining programs that build community, illuminate the experiences of LGBTQ people and their allies, expand inclusion, and inspire justice.
A more harmonious world that celebrates the unique identities and talents of all people.
Artistic Operations Manager
This is a full-time position. Salary based on demonstrated skills and experience.
The Seattle Choruses currently offer the following benefits in addition to salary*:
- Subsidized major medical, dental vision and prescription drug plans
- Three weeks per year paid vacation
- Nine paid holidays, plus four floating holidays
- Twelve sick leave days per year
- Long-term disability insurance
- 401(k) retirement savings plan (wholly employee funded)
Employee benefits as currently in place; subject to change without notice.
Submit a cover letter and resume via email to email@example.com as soon as possible. Review will begin November 1 and position will remain open until filled.